- The introduction of the KSeF system in Poland requires businesses to adapt their ERP systems and other invoicing tools to effectively communicate with the new platform.
- Key challenges include data format management, security, and authentication.
- Companies must be prepared for continuous updates and changes in the KSeF API, requiring flexible buffering of changes and tool update management.
- The article aims to provide an overview of the technical challenges related to adapting systems to work with KSeF, discuss buffering strategies and tool update management, and highlight best practices to help businesses smoothly transition to the new electronic invoicing system.
- Companies should be prepared for future updates to the Taxpayer Application, API, and structure schemes after the implementation of KSeF.
- This challenge particularly affects companies using unsupported systems or relying on IT teams located abroad.
- The current MF operating scheme requires companies to independently verify and interpret API changes and analyze their impact on business operations, which is crucial for adapting ERP systems, workflows, and factoring.
- When choosing a ready-made tool or designing a custom solution for integration with KSeF, it is important to consider where the focus should be shifted in terms of updates and implementing changes.
- Examples are provided on how to manage this issue and utilize an intermediary solution.
- Changes in the scheme may require replacing the xsd validator in the invoicing system to comply with the current scheme requirements.
- Generating XML invoices in compliance with the current scheme can be done in the ERP system or through an intermediary solution.
- Functionality such as QR codes for basic transactions or emergency situations can be implemented in the intermediary software without involving the ERP system or invoicing system.
- It is important to verify if the ERP system or invoicing system can generate invoice visualizations based on XML. If not, any changes in the scheme will need to be additionally implemented in the invoice template. The intermediary solution can generate visualizations with KSeF numbers.
- Buffering technical and functional changes in the API and communication can help manage updates effectively.
Source: crido.pl
Note that this post was (partially) written with the help of AI. It is always useful to review the original source material, and where needed to obtain (local) advice from a specialist.
