If you already do this now, you will also get the VAT back sooner, which means you realize a clash flow advantage.
The Member State of refund ultimately makes a substantive decision on your refund application. In addition to the many formal requirements that apply to the refund application, including the submission of relevant information from the applicant and the invoices, the categorization of costs and the statement of the VAT amount to be refunded per invoice, Member States can also impose additional requirements such as the mandatory use of sub-goods codes, a mandatory language for correspondence, refusing to reimburse a third party or oblige invoices or import documents to be attached to the refund request. For example, there are Member States, including Germany, Belgium and France, who require you to send an electronic copy of the invoice. Member States may require this if the invoice amount exceeds €1000. For invoices that relate to fuel, this is even allowed for amounts above €250. It is important to observe these conditions. If the application does not meet the conditions set, it may be rejected by the Member State of refund.
Source: BDO NL
