E-Invoicing & E-Reporting developments in the news in week 30/2025

Podcasts on E-Invoicing & E-Reporting mandates on Spotify

Follow the latest updates on E-Invoicing and Real Time Reporting on www.vatupdate.com and the LinkedIn pages on E-Invoicing/Real Time Reporting and ViDA.

HIGHLIGHTS OF WEEK 30/2025

Australia mandates e-invoicing for Commonwealth entities
- Mandatory Adoption of e-Invoicing: The Commonwealth Government of Australia is mandating that all non-corporate Commonwealth entities (NCEs) adopt electronic invoicing as the standard method for invoicing, enhancing efficiency and compliance in financial transactions.
- Targets for Implementation: The initiative aims for 30% of all invoices received by NCEs to be via e-invoicing (using the Peppol Network) by July 1, 2026, with a goal of fully automated processing and sending of e-invoices by December 2026.
- Support and Monitoring: The Australian Taxation Office, in collaboration with the Treasury and the Department of Finance, is providing support for this transition. NCEs will submit quarterly updates on their progress, and there may be additional requirements for suppliers involved in government contracts to utilize the Peppol e-invoicing system.
Botswana’s 2026 e-Invoicing Mandate: Key Insights and Business Preparation Guide
- Transition to Electronic VAT Invoicing: Botswana’s Minister of Finance announced the nationwide rollout of an Electronic VAT Invoicing Solution in the February 2025 Budget Speech, aimed at closing the VAT gap, combating fraud, and modernizing the tax system.
- Implementation Timeline: Following a successful pilot phase from 2022 to March 2025, mandatory e-invoicing for all VAT-registered businesses will commence in March 2026, with real-time reporting and expanded VAT rules for digital economy transactions effective from September 2025.
- Business Preparation and Benefits: Companies must prepare for compliance by generating structured e-invoices, obtaining BURS clearance, and ensuring data accuracy. Benefits include faster VAT refunds, reduced errors, and improved transaction data for better financial planning, with a readiness checklist emphasizing cross-functional collaboration and testing before the mandate.
Costa Rica Mandates Electronic Invoicing Format 4.4 Starting September 2025 for Tax Compliance
- Mandatory E-Invoicing Implementation: Starting September 1, 2025, Costa Rica will require the use of electronic invoices version 4.4, as mandated by the General Directorate of Taxation (DGT) under the Anti-Tax Fraud Law, following significant updates to invoicing regulations.
- Key Updates in Version 4.4: The new electronic invoicing version includes over 140 updates, such as the introduction of Electronic Payment Receipts (REP), mandatory purchase invoices for foreign suppliers, new fields for tax exemptions, and digital endorsements for legal validity.
- Preparation Recommendations for Businesses: Companies are advised to update their invoicing systems, train staff, review compliance data, and integrate e-invoicing with internal accounting systems to ensure a smooth transition and full compliance, enhancing efficiency and tax traceability.
EU VAT Committee Updates: Digital Assets, eInvoicing Rules, and 2025 Country Factsheets
- Publication of eInvoicing Country Factsheets: On July 10, 2025, the European Commission released the 2025 edition of its eInvoicing Country Factsheets, detailing e-invoicing policies and practices across the 27 EU member states and four European Economic Area member states.
- Expansion to B2B Transactions: The new factsheets reflect the evolution of e-invoicing under the EU’s VAT in the Digital Age (ViDA) legislation, now encompassing B2B transactions alongside existing B2G (business-to-government) mandates, with a dedicated section for B2B e-invoicing legislation.
- Comprehensive Insights Provided: The factsheets include information on each member state’s policy and legal framework, invoicing mandates (B2G, B2B, and B2C), operating models for e-invoicing, use of core invoicing usage specifications (CIUS), and details on VAT real-time reporting systems and monitoring mechanisms.
Greece – Mandatory Electronic Invoicing Provision and New Incentives Submitted to Parliament
- Legislative Proposal: Greece has submitted a draft amendment to Law 4308/2014 to make structured e-invoicing mandatory for B2B transactions, aiming for real-time digital VAT reporting, with implementation beginning from July 1, 2025, through December 31, 2027.
- Compliance Framework: The e-invoicing system will integrate with the AADE’s myDATA platform, requiring businesses to transmit structured invoices via certified providers or the government’s “timologio” platform, enhancing compliance and reducing VAT fraud risks through near real-time reporting.
- Incentives for Early Adoption: Companies investing in structured e-invoicing solutions before the mandate can benefit from tax deductions on related expenses from the 2025 tax year, encouraging early compliance and easing the financial burden of digital transformation.
Malaysia’s Mandatory E-Invoicing Rollout: Updated Guidelines and FAQs
- Phased Implementation: The e-invoicing initiative will be implemented in phases, starting with large businesses in 2026. This gradual approach allows time for companies to adapt their systems and processes to meet the new requirements. Small and medium-sized enterprises (SMEs) will follow in subsequent phases, ensuring a smooth transition across the business landscape.
- Compliance Requirements: Businesses must utilize e-invoicing solutions that adhere to the specifications outlined by the RMCD. This includes using approved software that can generate e-invoices in the required format, ensuring that all invoices are compliant with Malaysian tax regulations. The guidelines emphasize the importance of integration with existing accounting systems to facilitate seamless operations.
- Data Reporting and Submission: E-invoices generated must be submitted to the RMCD in real time or near real-time, depending on the final implementation details. This requirement aims to enhance tax compliance and allow for more effective monitoring of transactions by tax authorities. Businesses will need to ensure that their systems can handle these data submissions efficiently.
Sweden Prepares for ViDA Directive with National E-Invoicing and Digital VAT Strategy Inquiry
- Call for National Inquiry: On July 3, 2025, Sweden’s Tax Delegation (NSD) formally requested the Ministry of Finance to initiate a public inquiry into the implementation of e-invoicing and digital reporting, highlighting the need for careful consideration of various design choices under the EU’s ViDA framework.
- Key Areas of Focus: The NSD’s submission emphasizes critical decisions that Sweden must make independently, including the reporting of domestic B2B transactions, inclusion of VAT-exempt transactions, establishment of technical standards for e-invoicing, and definition of penalties for non-compliance.
- Engagement with Businesses: Concurrently, the Swedish Tax Agency is conducting an online survey to gather business insights on e-invoicing, demonstrating a commitment to inclusivity and transparency as the country prepares for the upcoming digital VAT transformation.
UK – HMRC reveals 5-point plan to make UK world’s most digitally advanced tax jurisdiction
- Digital Transformation Roadmap: On July 21, 2025, HMRC unveiled its updated Digital Transformation Roadmap, aiming for a “digital by default” tax system by 2030, which emphasizes faster, more accurate, and automated VAT reporting.
- Shift to Real-Time Reporting: The roadmap signals a move away from paper-based filings to real-time digital tax models, with goals such as 90% digital taxpayer interactions and enhanced use of APIs, AI for compliance, and seamless data exchange to reduce manual processes.
- Compliance Risks and Business Adaptation: As HMRC tightens its compliance checks, businesses relying on manual VAT processes face increased risks. In response, forward-thinking companies are investing in ERP-native automation tools to streamline VAT management, ensuring compliance and improving accuracy in real-time data reporting.