- Electronic invoicing will become mandatory in Poland in 2026.
- Companies must join the National e-Invoice System (KSeF) by February or April 2026, depending on their 2024 sales level.
- KSeF is a system for issuing, receiving, and archiving structured invoices electronically.
- The system aims to automate document flow and reduce tax fraud.
- Implementation requires adapting accounting systems and reorganizing collaboration between finance, legal, and IT departments.
- All active VAT taxpayers must comply, with implementation varying by business size and financial systems used.
- Large companies face complex technological projects, while small and medium enterprises face organizational challenges.
- VAT-exempt taxpayers and those using special procedures are not required to use KSeF but can opt in voluntarily.
- Free tools will be available for smaller entities, such as the Taxpayer Application and e-Microfirm.
- Offline invoicing solutions are needed for KSeF outages or access issues.
Source: ksiegowosc.infor.pl
Note that this post was (partially) written with the help of AI. It is always useful to review the original source material, and where needed to obtain (local) advice from a specialist.
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