Understanding Spain’s Royal Decree 1007/2023: Digital Billing Records and Fiscalization Compliance

Briefing document: Spain’s VeriFactu Verified Billing System – VATupdate

Royal Decree 1007/2023 in Spain establishes technical and functional requirements for computerized billing systems used by entrepreneurs and professionals. Key points include:

• It mandates integrity, conservation, accessibility, readability, traceability, and immutability of invoicing records.
• Applies to taxpayers using computerized billing systems, with exceptions for those under Immediate Supply of Information (SII) regimes.
• Taxpayers can use verified invoicing systems called VERI*FACTU which submit invoicing records directly to the Spanish Tax Agency (AEAT), exempt from electronic signature but use a “hash” (fingerprint).
• The Tax Agency has direct telematic access to billing records for compliance checks.
• Invoices need not be electronically signed except invoicing records unless VERI*FACTU systems are used.
• The regulation requires invoices issued via compliant systems to include a QR code and the phrase “Verifiable invoice at the AEAT’s electronic headquarters” or “VERI*FACTU” when applicable.
• Penalties exist for use of non-compliant systems or software alteration.
• Implementation deadlines originally July 1, 2025, extended to January 1, 2026 for some taxpayers.
• Public consultation for amendments is ongoing to alleviate burdens for certain taxpayers maintaining VAT record books through SII.
• More FAQs and support are available on the Spanish Tax Administration website regarding VERI*FACTU.

This decree aims to modernize invoicing, increase VAT compliance and fraud prevention through standardized digital systems and real-time reporting.

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• Spain’s Royal Decree 1007/2023 mandates digital billing records for fiscal audits.
• Billing records are tamper-proof files linked to each invoice or receipt.
• These records are required in real time or stored securely.
• They contain structured metadata and digital fingerprints.
• The Spanish Tax Agency requires immediate submission in real time mode.
• In non-real time mode, records are stored in the Spanish Tax Service.
• Billing records are the primary reference for audits, not the invoice PDF.
• They include standardized metadata and a sequential chain for tracking.
• Billing records differ from accounting entries in bookkeeping.
• Businesses must use compliant invoicing software to generate these records.

Source: fiscal-requirements.com

See also Link to Royal Decree 1007/2023

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