- An invoice or bill is a document that records a transaction between a buyer and a seller.
- SAP supports invoicing in its procurement and sales solutions.
- SAP Ariba offers a wide range of options for invoicing and associated controls.
- There are four types of invoices in SAP Ariba: purchase order-based, non-PO, contract-based, and service sheet-based.
- PO-based invoices are created against one or more purchase orders.
- Non-PO invoices are not associated with a PO and are typically posted for miscellaneous services performed.
- Contract-based invoices are unique to Ariba and can be posted against one or more contracts with contract pricing terms.
- Service sheet-based invoices are posted against service sheets of a service PO.
- A typical invoice process includes creation, approval, reconciliation, and payment.
- Credit memos reduce the amount owed by the buyer to the supplier, while debit memos increase the amount owed.
- Invoices can be created in SAP Ariba through various methods, including manual entry, CSV upload, PDF invoicing, and integration with the supplier’s ERP system.
- Buyers can also create invoices manually or import cXML invoices from third-party solutions.
- Evaluated receipt settlement (ERS) allows for conducting business without invoices based on mutual trust.
- SAP Ariba Invoice Management is a separate solution for managing all invoices in one place.
- Invoice conversion services facilitate the conversion of paper invoices to an electronic format.
Source: blogs.sap.com
Note that this post was (partially) written with the help of AI. It is always useful to review the original source material, and where needed to obtain (local) advice from a specialist.
